Health and safety practices must be at the heart of every organization’s daily operations, especially in industries that inherently involve higher risks for employees.
For this reason, a robust health and safety management system is essential.
At the core of this system lies comprehensive record-keeping of all health and safety-related data, measurements, and incidents.
Let’s explore what happens for a company and its employees when this system is absent and highlight what happens when it exists.
How much are Incomplete Health and Safety Records Costing you?
Absence of monitoring: Without comprehensive records, executives are unable to get a full picture of health and safety performance. As a result, they can't know where corrective actions are needed or what measures should be taken.
Legal liability: Certain records must be available for inspections at all times. Inspectors and health and safety representatives have the legal right to examine a company’s health and safety records.
Non-compliance: Without the necessary documents, the company cannot prove its compliance with internal or external health and safety regulations.
Inefficient operations: Without complete records and organized data, the work of health and safety teams, as well as executives, becomes much harder. For example, in case of an emergency, the right information is difficult to find and then share with the right employees.
How to Ensure Complete Health and Safety Records?
1. Create efficient record-keeping forms
The amount of information that needs to be collected during audits and inspections can be overwhelming. That’s why the checklists you use are critical - they need to align with your industry’s specific needs and adhere to global best practices.
But there’s no need to waste valuable time creating those lists from scratch! You can easily find ready-made templates, tailored to your needs.
At Tekmon, we’ve developed a comprehensive digital checklist library designed to meet all your health and safety needs.
2. Simplify the record-keeping process
Are handwritten forms really the most efficient way to collect information? Writing them takes time, requires manual entry to a computer, and always carries the risk of data loss.
Why go through all that trouble when a tool offers much more efficient solutions? Imagine how much simpler it would be if your forms were digital, readily available on your mobile device, and automatically recorded in the right place.
3. Minimize data loss with secure digital record-keeping
Data loss is always possible when managing a high volume of forms, lists, and spreadsheets. The goal is to reduce this possibility and avoid serious consequences.
The best approach is to transition to a digital record-keeping process, ensuring all information is securely and automatically stored.
How can Health and Safety Software help you?
As we’ve seen, digitizing several processes is the best way to ensure that your records are complete. This is the exact solution more and more companies are turning to in 2024.
Especially in the health and safety sector, you can discover comprehensive solutions and get your own dedicated health and safety software.
This is exactly what we provide to many of our valued clients at Tekmon. We’ve developed a platform that enables you and your team to perform audits, assign tasks to the right people, securely store data, generate reports, and much more.
At its core, Tekmon Health and Safety is a platform created to ensure that every action needed to protect your employees’ health and safety is done properly, thoroughly, and right on time.
