CONTRACTOR MANAGEMENT SOFTWARE FOR QHSE

Make sure every contractor, subcontractor, and external worker is qualified, compliant, and authorised — before they step on site.

Centralised contractor records

Live site access verification

Permit-to-work integration

WHY MANUAL CONTRACTOR MANAGEMENT EXPOSES YOUR SITE

Records scattered across spreadsheets and inboxes

Contractor companies, certificates, insurances, and worker files live in folders, emails, and shared drives — making it hard to confirm who is actually compliant on any given day.

Expired documents go unnoticed

Insurance, training, licences, and medical certificates expire quietly. Without automated tracking, contractors keep working long after their evidence is out of date.

No reliable check at the gate

Site teams approve access based on memory, paper passes, or a quick call — not on the contractor's verified, current QHSE status.

Audits become a paper chase

When auditors or clients ask for evidence, QHSE teams spend days reconstructing approvals, inductions, and competency records from multiple sources.

MANAGE EVERY CONTRACTOR FROM PREQUALIFICATION TO PERFORMANCE

Step 1 — Prequalify & Approve

Collect documents, insurance, certifications, and safety questionnaires through structured workflows. Route reviews to QHSE, procurement, and operations, and approve based on verified evidence — not informal communication.

Step 2 — Onboard & Induct

Assign site-specific inductions, briefings, training modules, and policy acknowledgements based on role, work type, location, and risk category. Completed before arrival or at the gate.

Step 3 — Authorise & Verify

Issue digital passes and QR codes that show live status — approved, restricted, or suspended — so supervisors can confirm authorisation before work begins.

Step 4 — Monitor & Improve

Track inspections, observations, incidents, expiries, and permit history per contractor. Compare performance across sites and use the data to qualify contractors for future work.

Every contractor company, worker, and work authorisation gets a unique QR code or digital access pass. Scan it from any phone and see live status — instantly.

- Approved - Pending approval - Induction incomplete - Training expired Insurance expired - Permit required - Restricted Suspended - Not authorised for site access

Supervisors, security teams, and site managers stop relying on paper passes and phone calls. The contractor's record on the platform — prequalific

CONNECTIVITY

Break tech silos.

When asset data already exists in your ERP, maintenance management, or document control systems, Tekmon synchronizes it into the platform — so you don't rebuild what's already there.

REAL-WORLD EXAMPLE

A maintenance technician prepares to lift a heavy component on the factory floor. Before connecting the sling, they scan the QR code on the lifting accessory. The system instantly confirms the certificate is valid, the last inspection passed, and the equipment is approved for use. A second sling fails the check — its certificate expired the previous week — and is flagged on the spot. The technician swaps it for a certified replacement, the QHSE team is notified, and the renewal is scheduled in the platform, all before the lift begins.